2019 Preliminary Conference Schedule

Please note that the conference schedule is subject to change up to the week of the event. This preliminary schedule is provided for your planning purposes.

Saturday, Feb. 9 - Optional volunteer activity. Arrive early to San Juan and get your week off to a great start by helping the people of Puerto Rico. Details to be announced closer to the event. To indicate your interest in volunteering, please sign up here..

Sunday, Feb. 10 - The conference will begin at noon on Sunday.  Expo participants will be required to load in and set up their booths prior to the event opening.

12:00 pm Expo and Registration opens
2:00 pm First Timers Session
4:00 pm Women's Networking Session
6:00 pm Opening Reception
7:30 pm Awards Dinner

Monday, Feb. 11 

6:30 am Morning Networking Run
7:15-8:15 am Breakfast
8:30 - 9:50 am Opening Session and Keynote Speaker
10:00 am Race Camps (45 minutes)
11:00 am  Race Camps (45 minutes)
12:00-1:00 pm Networking Lunch
1:00 pm Race Camps (45 minutes)
2:00 pm Race Camps (45 minutes)
2:45-3:30 pm Connect Break
3:30-4:45 pm Run Happy Pitch Fest presented by Brooks
5:00 - 6:00 pm - Happy Hour

Tuesday, Feb 12

6:30 am Morning Networking Run
7:30-8:30 am Breakfast
9:00-10:30 General Session:
10:30-11:30 am General Session
11:30-12:00 Connect Break
12-1:00 pm Networking Lunch 
1:30-2:30 pm Idea Labs
2:30 - 3:00 pm Connect Break
3:00-4:00 pm Idea Labs
4:30 pm - Closing Reception 

2019 Idea Labs and Race Camps

Idea Labs

Idea Labs are always a great place to find ways to innovate, and this year’s labs will be no exception. Here are the topics that will be covered in this year's Idea Labs, where you can find ideas that will improve and elevate your business.
Idea Labs will take place on Tuesday afternoon, February 12.

Session One
Building your Expo Experience for Participants
Pre-Race Communications, Storytelling and Brand Building
Rebranding: From Start to Finish
How to Turn Your Race Into a Year-Round Force for Health and Wellness In Your Community

Session Two
Connecting Corporate Wellness and Endurance Events
When the Weather Won't Cooperate: Best Practices Panel
Incident Command for Every Race Size
From Planning to Race Day - Maximize Your Data for Operational Efficiency

Race Camps

Race camps are an amazing place to workshop and troubleshoot challenges in the industry as a whole and apply solutions to your day to day business. Learn from your peers in the room, representing events of all sizes and styles, Facilitators are present to help guide the discussion.
Race camps will take place on Monday, February 11. There will be two sessions of camps in the morning and two in the afternoon, with the same topics offered consecutively to allow attendees to go to more than one camp.

Morning Topics

Cancellations, Postponements and Delays   
Ambassadors and Influencers
Customer Relationship Management (CRM) 101
Race Director Therapy (Back by popular demand!)
Experiential Excellence: Making your event memorable
Event Staffing: Sourcing & Management
Managing Elite Athlete Programs
Event Project Management: Tools & Tips

Afternoon Topics

Sustaining and Retaining Volunteers
Sharing Successful New Trends
Relays, Race Series and Virtual Events
Growing School & Youth Programs
Marketing: Developing dynamic digital content for year round use
Targeting Demographic Gaps in Participation