Houston Marathon Committee and Houston Marathon Foundation: Manager, Sponsor Services and Business Development


reports to the Director of Marketing, Media & Brand




Job Description & Responsibilities

To apply for this position, send resume and cover letter to: Muffy King
Director of Marketing, Media & Brand Muffy@houstonmarathon.com


The Houston Marathon Committee, Inc. (HMC) hosts the city’s largest single-day sporting event—an annual multi-race running event (marathon, half and 5K). The HMC is a 501(c)4 nonprofit organization with a volunteer board of directors, 12 full-time staff members, and a group of more than 150 committee members who make race day possible.

The Houston Marathon Foundation (HMF) is a 501(c)3 non-profit organization that is devoted to supporting the advancement of running as an element of a balanced and healthy lifestyle. The HMF has invested more than 3 million dollars into the greater Houston community and the development of elite US distance runners.

Salary: Commensurate with experience and includes comprehensive benefits plan
Commitment: Full-time
Working Hours: 40 hours per week plus evening and weekend events throughout the year

Sponsor Services
Assist with development and implementation of a strategic sponsorship plan, including fulfillment of existing agreements and communication of activation goals between outside department and sponsors
Serve as a liaison to sponsors to determine race week execution needs; communicate and collaborate with other departments on feasibility and implementation
Track all sponsor deliverables and ensure that all contractual obligations are met including race weekend signage
Develop and communicate race weekend timeline and kits for sponsors
Create and distribute post event proof-of-performance reports for sponsors and other relevant partners
Contribute to communications (newsletters, social media, etc.) in collaboration with the Communications manager, ensuring fulfillment of all partnership agreements
Coordinate sponsor participation in year-round community outreach events
Plan and execute the post-race Sponsor Appreciation / Partner Event
Work with sponsors to arrange for volunteer meals, security, credentials and EXPO needs
Assist leadership with the development of sales strategies, prospecting, and sales. This includes sponsorship renewals, new sponsors, value in-kind (VIK) agreements, and collaborative initiatives with stakeholders


Race Week VIP Hospitality
Plan and execute pertinent Race weekend events
Events include but are not limited to credential pick-up location, race day breakfast, race day
transport for VIP’s to start and finish, and an industry guest tour and related evening event
Constituent groups include sponsors, citywide partners, industry guests and others
Recruit and manage volunteers to assist with race week operations

Houston Marathon Foundation

Budgeting and Finance
Manage HMF operational budget including but not limited to bank reconciliations, tax returns, Value in Kind (VIK) donations, and QuickBooks management

Fundraising
Recruit participating organizations and corporations to support HMF through programs such as Sidewalk Squad and Corporate Running Team
Research, write and submit appropriate Grant applications for funding
Plan and execute major fundraising events
Assist coordinator in the sale of event tickets and procurement of auction items for major fundraising events

Family Fun Runs
Work with operations and participant services as business liaison with sponsor

Board of Directors
Document BOD meetings for recap and follow up action items
Provide support to Fundraising committee

Other
Assist with other tasks or duties as requested
Assist with answering phones or other administrative tasks during peak customer service periods


Annual Planning & Year-Round Responsibilities
Develop annual budget needs, maintain budget compliance throughout the year
Conduct effective and efficient pre-race planning for all areas of oversight, and collaborate with relevant staff and committee members throughout the process
Collect post-race feedback from relevant sponsors, participants, staff, volunteers and vendors— compile reports related to all areas of oversight
Develop new methods or ideas related to best-in-class event operations, with the sponsor and customer experience as the highest priority
Set goals and create timelines for all areas of oversight annually, report on progress and issues throughout the year


Daily Office Responsibilities

o Support colleagues in a respectful and thoughtful manner, assist whenever the need arises
o Assist staff, committee members, and sponsors with issues pertinent to this job description, as appropriate
o Work with committee members as needed and within reasonable parameters to aid them in carrying out their duties, including logistics and direction
o Be accountable for time and location during working hours
o Answer phone calls, emails, etc. in a timely and professional manner
o Maintain a clean and efficient working environment, including common areas


Qualifications

Minimum 3 years’ experience, preferably in event management and/or customer relationship management
Running experience is a plus, but not required
Fundraising experience is a plus, but not required
Excellent written and verbal communications
Familiar with Microsoft Office, including Outlook, Word, Excel and PowerPoint
Ability to learn new event management software platforms
Committed to excellence and customer service
Problem-solver, cool under pressure
Able to build consensus and negotiate agreement with stakeholders
Passionate about learning and innovating
Detail-oriented and organized
Self-motivated and goal-oriented
Ability to work nights and weekends as needed, particularly during peak season of October through February. You will meet with volunteers both before and after the race, and these meetings are typically held in the evenings. We also have some evening organizational events, such as the Hall of Fame or Sponsor Appreciation dinners. We occasionally host weekend events, such as community outreach events, committee-wide meetings or work days at our warehouse.