Assistant Director for Special Events, American Association for Cancer Research


Job Title:                       Assistant Director of Special Events

Job Category:                Full Time/Exempt

Division:                         AACR Foundation

Reports To:                    Director Community Relations and Events



AACR’S Background:

The American Association for Cancer Research (AACR), with more than 40,000 members residing in 120 countries, is the first and largest organization in the world dedicated to advances in all areas of high-quality, innovative cancer research.  Its mission is to prevent and cure all cancers.  The programs and activities of the AACR foster the exchange of new knowledge among scientists and physicians in the cancer field as well as in related biomedical sciences.  AACR publishes eight peer-reviewed scientific journals and an award-winning magazine for cancer patients and their loved ones; convenes topical scientific conferences and an annual meeting that draws more than 22,600 participants; offers educational workshops that train young investigators in a variety of scientific and clinical areas; funds fellowships, career development awards, and research grants for both senior and junior investigators; raises public awareness of the progress in and reasons for hope in the biology, detection, diagnosis, treatment, and prevention of cancer; engages actively in advocacy for increased federal research funding and other national policies that accelerate progress against cancer; and interacts with regulatory agencies to support regulatory science and policy.


Position Summary:

The Assistant Director of Special Events is responsible for implementing, monitoring and ensuring the success of the AACR Foundation’s Peer-to-Peer Special events fundraising including the AACR’s Runners for Research program(s). The Assistant Director of Special Events will perform a wide range of responsibilities including fundraising, recruitment, marketing, participant support and event logistics management.


Major Duties and Responsibilities:

  • Coordinate and manage all peer-to-peer fundraising programs.
  • Drive new business through sponsorship sales.
  • Achieve and exceed previous year’s participant/revenue goals.
  • Develop and maintain relationships with AACR corporate and community partners.
  • Recruit and steward volunteer leaders, team captains and runners.
  • Increase peer-to-peer fundraising.
  • Build a network of volunteer partnerships to advance the AACR’s mission.
  • Work with colleagues to build and execute a promotional campaign, including integrated grassroots marketing strategy, to build awareness of the AACR’s Mission and drive recruitment for the Runners for Research programs.
  • Attend local endurance (Marathon/half-Marathon, Running/Walking/Cycling) events and act as an ambassador for the AACR, its mission and the special events activities and program(s).
  • Utilize multiple channels to recruit participants, volunteers, coaches, mentors and supporters of the Runners for Research program(s).
  • Work with team to motivate and support the Runners for Research athletes in achieving their fundraising and training goals.
  • Design and distributes fundraising materials required for successful implementation of each special event.
  • Perform event management including budgeting, scheduling, site selection, acquiring necessary permits, coordinating transportation and travel logistics, parking, arranging decor, catering, etc.
  • Manage the Runners for Research budget and prepares statistical reports, budgets and forecasting as needed.
  • Review program performance by analyzing statistical data and designing and maintaining benchmarking metrics to measure program effectiveness and return on investment.
  • Conduct research on endurance engagement opportunities and maintains knowledge of other endurance programs while keeping abreast of industry trends.
  • Perform other duties as assigned by the Director of Community Relations and Events.


Job Qualifications:

  • Five to seven year’s development experience including experience in non-profit event management and fundraising.
  • Experience in fundraising sales is desirable.
  • Ability to achieve assigned fundraising and participant goals.
  • Ability to accomplish results through strong volunteer recruitment and management.
  • Ability to successfully identify, cultivate, recruit, and maintain relationships with volunteers/supporters.
  • Great organizational, communication, negotiation, and interpersonal skills.
  • Ability to understand and navigate corporate cultures to achieve goals.
  • Willingness to work outside standard hours including evenings and weekends as needed.
  • Proven track record of management of peer-to-peer campaign fundraising with an emphasis on team building, strategic planning, financial management, and volunteer management.
  • Strong practical foundation in building fundraising programs, consisting of staff orientation, training, stewardship and motivation.
  • Outgoing, energetic, goal-oriented, team player with a passion for endurance sports.
  • Ability to motivate staff, volunteers and influence to action.
  • Detail-oriented and strong organizational and project management skills.
  • Ability to be flexible and manage multiple priorities effectively.
  • Required evening and weekend work to attend recruitment events and endurance events.


Education and Training:

  • Four year college degree required.


Technical Competencies & Special Skills:

  • Microsoft Office Suite.
  • Knowledge of Salesforce software; Development software; Inventory software, Project Management software.
  • Knowledge of Donor Drive.
  • Current driver’s license is required.
  • Knowledge of state applications to solicit, the Combined Federal Campaign and the United Way giving processes and procedures is preferred.


How To Apply:

Please submit your cover letter and resume (including salary expectations) to:

American Association for Cancer Research

Attn: Human Resources

615 Chestnut Street, 17th Floor

Philadelphia, PA 19106


Fax: (215) 440-1045


      Equal Opportunity Employer